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Document Management Software

South Wales Based Document Management Solutions

A document management system (DMS) helps organisations manage the creation, editing, storage and distribution of documents. DMS allows for centralising all documents into one platform, making it easy to organise and access information quickly. This can significantly reduce the time spent searching for documents and facilitate collaboration among multiple team members. 

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Why is a Document Management System better than printed documents?

The document management system provides organisations with a variety of benefits when compared to traditional printed documents. Firstly, a document management system makes storing, organising and accessing information much easier.

A document management system can save a significant amount of physical space by eliminating the need for paper copies. Instead, all documents are stored electronically and can be accessed from any device with an internet connection. This makes it much easier to access information remotely and collaborate in real time with team members. Additionally, DMS enables organisations to control document versions better, automate workflows and streamline processes.

Finally, DMS can provide organisations with robust search capabilities that enable users to access the documents they need quickly. This makes it much easier for staff to find information fast, reducing the time spent searching for files manually.

A document management system is an invaluable tool that can help organisations increase efficiency and reduce costs. Organisations can make their workflows faster and more effective by optimising how documents are managed, stored and accessed.

As a result, it’s no wonder why so many large and small organisations are investing in document management systems. A high-quality DMS may be the right solution for you if you’re looking for an effective way to manage your organisation’s documents.

Consider investing in a document management system today to make your organisation more productive and efficient. It could be what your organisation needs to make a difference.

Can my documents be recovered if they get lost?

Yes, documents that may be lost from a document management system can be recovered. By using a backup and disaster recovery system, companies can quickly restore any files that have been lost or corrupted through malicious intent or accidental deletion. This system stores multiple copies of the data in different locations so that all critical information is safe and secure. Our document management systems also provide version control tools, allowing users to track changes and view the document’s history.

A document management system is the best way for organisations to maintain an organised system of documents that multiple users can easily access at once. Not only does it save time and money, but it also ensures that all critical information is safe.

How Secure is a Document Management System?

Document management systems (DMS) provide organisations with a secure and reliable way to store, organise, access, and share documents. With features such as access control, data encryption, and version control, document management systems are designed to protect against unauthorised access or modification of records.

Is a Document Management System GDPR Compliant? 

Yes, document management systems are GDPR-compliant. With the correct security measures in place, such as access control, data encryption and version control, organisations can ensure that their documents are stored securely and remain private. Additionally, a DMS also provides features such as automated data deletion and minimisation to help organisations uphold the principles of GDPR.

What can I expect from AR Digital? 

AR Digital provides you with more than just a purchase; we are committed to creating and maintaining the best experience possible for your organisation when using our document management system. Our comprehensive service package includes consultation, design, installation and training expertise, and ongoing annual support. 

Why Use Us

  • We strive to provide outstanding service. Our commitment to excellence extends beyond the initial transaction with superior aftercare.
  • Our products are designed with cutting-edge technology and the latest developments in mind, so you know you’re getting an exceptional performance built to last.
  • With a rapid response time of 2.4 hours on average from ticket creation to completing an on-site visit, this speedy timeline helps us remain ahead of the curve regarding repair services and client expectations.
  • Our devices are equipped to deliver exceptionally fast speeds and contain the capacity to handle large loads daily.
  • Lease with confidence, knowing our flexible contracts are tailored to your unique needs, providing the perfect solution.

Future proof your company

…streamline your document filing and processing

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Who is AR Digital?

Here at AR Digital, we have leading-edge technology, superior service, and unwavering aftercare that will help you equip your workspace with the most advanced equipment, from small printers to large multifunction photocopiers accompanied by print management software, document scanners, document management systems, scanning bureau services, managed IT services or business telecoms.

At AR Digital, we pride ourselves on meeting our clients face-to-face. Whether you’re based here in Newport, South Wales or across the country, call 01633 891261 to arrange an appointment and let’s meet up to discuss your requirements.

For any enquiries, feel free to email us at We’re looking forward to hearing from you.

What Our Customers Say…

Wyedean Testimonial Graphic

Wyedean School

“A fortuitous call out of the blue from AR Digital led us to view and ultimately purchase the Riso copier. It is now our Resource Centre workhorse. It just keeps churning out the photocopying as required and I honestly don’t know how the office staff would have coped without it. It has speeded everything up…

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Welsh Gymnastics

“The new photocopier is not only networked to all computers in the office but faster and more economic than our previous model and is now monitored remotely. In the past, if something ran out unexpectedly, such as a toner, we would have to wait for it to be delivered and would literally be on stop…

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Bridgend Ford

AR Digital were able to supply a one-stop shop for all their printing solutions at Bridgend Ford

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Rougemont School

Rougemont School in Newport is an independent private school located in Newport, South Wales. A customer of AR Digital’s for many years, AR Digital have been supporting Rougemont School with their huge growth and changing requirements within the educational sector.

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Blackfords LLP

AR Digital were able to supply their printing solutions at Blackfords.

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Kidney Wales

One of AR Digital’s longest-running clients, Kidney Wales is a Cardiff-based charity that has been running for over 50 years. Kidney Wales raises funds to support families and change the lives of those suffering with Kidney disease. Its objective is to promote strategies and services to prevent and treat kidney disease, and to help deliver…

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”Not only does out IT department now have total control over the costs and maintenance of our print services, but with AR Digital’s print management software installed on our network, there is a clear audit trail for us to follow.“

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